Shared sample workspaceReview fictional records together before company rollout.
Dashboard
Daily crew operations at a glance
AD
Administrator
Demo workspace
Good morning, Admin
Here’s what’s happening with your crew.
Prototype notice: This is a working front-end demo. Data is saved in this browser only. Payroll calculations are estimates until your actual union agreements, payroll rules, and payroll-provider integration are configured.
Upcoming calls
—
Scheduled jobs in the system
Active employees
—
In the crew directory
Open positions
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Crew still needed
Hours to review
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Unapproved timecards
Upcoming calls
Quick actions
Create a new jobSet venue, call time, crew requirements
Add an employeeBuild your roster and union classifications
Build a call sheetReview assignments and print or save PDF
Review timecardsCheck hours before payroll export
Hiring calendar
See crew calls and staffing conflicts at a glance.
Select a call to edit
Calendar entries are based on job call dates. In the production version, employees will have personal availability calendars and conflict checks.
Jobs & calls
Create a job, assign crew, and track hiring status.
Job / Venue
Date & call
Union / department
Staffing
Status
Actions
Job workspace
Manage crew, confirmations, call sheets, and payroll from one job.
Employee directory
Roster, union locals, classifications, contact and rates.
Manage union local types — Add / Rename / Delete
Changes here update the union local dropdown when assigning employees.
Employee
Union local
Classification
Base rate
Availability
Actions
Employee Dispatch
One workflow for crew availability, shift offers, backup hiring and approvals.
Prototype: offers and responses are stored in this browser only. No real SMS/email is sent; employee acceptance still requires administrator approval.
1. Choose the shift
2. Review availability and send primary offers
You may offer a shift regardless of whether an employee submitted availability.
Employee
Local
Classification
Availability
Booked that day
Action
4. Review crew bookings and responses
Bookings below follow the selected job and work date. Direct assignments keep their saved details; employee acceptance of dispatch offers requires admin approval.
Employee
Job
Date
Department
Position
Call
Assigned through
Status
Actions
5. Build and manage the call sheet
The working call sheet updates as offers are sent, accepted, approved, or declined. Open positions stay visible until filled. Print only when ready.
Call sheets
Build, review, and print a crew call sheet.
Use “Print / Save PDF” and choose “Save as PDF” in the print dialog. The final system can email or text updated call sheets to assigned crew.
Time & payroll
Enter hours, calculate estimated gross pay, and approve timecards.
Important: This demo calculates straight time (1×), time-and-a-half (1.5×), and double time (2×) using each entry’s base hourly rate. Real union payroll needs configured overtime, minimum calls, meal penalties, premiums, deductions, taxes, benefits, pension/welfare contributions, jurisdictional rules, and payroll-provider validation.
Union payroll rules
Manage and verify payroll profiles in Rate Table. Timecards use a matching saved rule by union local and contract.
Timecards
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Matching current filters
Pending approval
—
Need admin review
Recorded hours
—
Before adjustments
Estimated gross
—
Not a payroll check amount
Employee / Job
Work date
1× hrs
1.5× hrs
2× hrs
Base rate
Est. gross
Est. net
Employer cost
Status
Actions
Client labor estimates
Open an estimate in its own worksheet page.
Verify union rates, contributions and additional charges before sending an estimate. Email opens your own email app.
Show / Job
Client
Positions / Crew
Total
Status
Actions
Create client estimate
Not saved
Estimate total Incomplete
Client invoices
Prepare draft invoices from approved client estimates, check approved work, and keep billing separate from payroll.
Invoice development preview: Drafts use the explicit client billing rates saved on an approved estimate—not employee wage rates or inferred union contract charges. Verify actual billable hours, agreed rates, exclusions, tax treatment, payment terms and the client’s authorization before issuing. No invoices or emails are sent automatically.
Invoice draft
Saved client invoices
Draft, issued manually, and paid status are tracked here. To start, approve a client estimate and click Create invoice draft.
Invoice
Client / job
Dates
Total
Status
Actions
Office settings and union-local catalog
Rename a local to update its employees and jobs. Removing a local requires choosing a replacement if it is in use.
Departments & positions
Departments and positions stay in alphabetical order. Set or edit the shared default hourly rate beside each position, then select Save rate. New job payroll and estimate entries inherit it; saved timecards and quotes keep their rates. Leave a rate blank to use employee/manual rates.
Union Payroll Rules
Configure one verified profile for each union local and contract. Time & Payroll uses a matching saved rule automatically. Verify minimum hours, daily overtime thresholds, and contributions against the actual agreement before saving.