Union Crew Manager

Good morning, Admin

Here’s what’s happening with your crew.

Prototype notice: This is a working front-end demo. Data is saved in this browser only. Payroll calculations are estimates until your actual union agreements, payroll rules, and payroll-provider integration are configured.

Upcoming calls

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Scheduled jobs in the system

Active employees

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In the crew directory

Open positions

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Crew still needed

Hours to review

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Unapproved timecards

Upcoming calls

Quick actions

Create a new jobSet venue, call time, crew requirements

Add an employeeBuild your roster and union classifications

Build a call sheetReview assignments and print or save PDF

Review timecardsCheck hours before payroll export

Hiring calendar

See crew calls and staffing conflicts at a glance.

Select a call to edit

Calendar entries are based on job call dates. In the production version, employees will have personal availability calendars and conflict checks.

Jobs & calls

Create a job, assign crew, and track hiring status.

Job / Venue	Date & call	Union / department	Staffing	Status	Actions

Job workspace

Manage crew, confirmations, call sheets, and payroll from one job.

Employee directory

Roster, union locals, classifications, contact and rates.

Manage union local types — Add / Rename / Delete

Changes here update the union local dropdown when assigning employees.

Employee	Union local	Classification	Base rate	Availability	Actions

Employee Dispatch

One workflow for crew availability, shift offers, backup hiring and approvals.

Prototype: offers and responses are stored in this browser only. No real SMS/email is sent; employee acceptance still requires administrator approval.

1. Choose the shift

2. Review availability and send primary offers

You may offer a shift regardless of whether an employee submitted availability.

Employee	Local	Classification	Availability	Booked that day	Action

4. Review crew bookings and responses

Bookings below follow the selected job and work date. Direct assignments keep their saved details; employee acceptance of dispatch offers requires admin approval.

Employee	Job	Date	Department	Position	Call	Assigned through	Status	Actions

5. Build and manage the call sheet

The working call sheet updates as offers are sent, accepted, approved, or declined. Open positions stay visible until filled. Print only when ready.

Call sheets

Build, review, and print a crew call sheet.

Call date

Use “Print / Save PDF” and choose “Save as PDF” in the print dialog. The final system can email or text updated call sheets to assigned crew.

Time & payroll

Enter hours, calculate estimated gross pay, and approve timecards.

Important: This demo calculates straight time (1×), time-and-a-half (1.5×), and double time (2×) using each entry’s base hourly rate. Real union payroll needs configured overtime, minimum calls, meal penalties, premiums, deductions, taxes, benefits, pension/welfare contributions, jurisdictional rules, and payroll-provider validation.

Union payroll rule profiles

Link local + contract rules to jobs, timecards and estimates. Verify your agreement before approving payroll.

Timecards

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Matching current filters

Pending approval

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Need admin review

Recorded hours

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Before adjustments

Estimated gross

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Not a payroll check amount

Job Employee Union local Rule profile Work date

Employee / Job	Work date	1× hrs	1.5× hrs	2× hrs	Base rate	Est. gross	Est. net	Employer cost	Status	Actions

Client labor estimates

Create and edit estimates directly on this page.

Estimate rates are editable. Verify union contract rates, overtime, benefits and premiums before sending. Email opens your own email app; this demo does not send messages automatically.

Show / Job	Client	Positions / Crew	Total	Status	Actions

Rate Table

Set the basics for your crew operation.

Departments & positions

Departments and positions stay in alphabetical order. Set or edit the shared default hourly rate beside each position, then select Save rate. New job payroll and estimate entries inherit it; saved timecards and quotes keep their rates. Leave a rate blank to use employee/manual rates.

Company / hiring office name

Default currency

Default union local

Payroll week starts

Manage union locals

Rename a local to update its employees and jobs. Removing a local requires choosing a replacement if it is in use.

Default call-sheet footer / instructions

Production deployment needs secure login, hosted database, backups, access controls, and a tested payroll integration. Browser demo data is not shared across devices.

Administrator Sign-in

Dashboard

Good morning, Admin

Upcoming calls

Quick actions

Hiring calendar

Jobs & calls

Job workspace

Employee directory

Employee Dispatch

1. Choose the shift

2. Review availability and send primary offers

4. Review crew bookings and responses

5. Build and manage the call sheet

Call sheets

Time & payroll

Client labor estimates

Create client estimate

Rate Table

Departments & positions

Union Crew Manager

Administrator Sign-in

Good morning, Admin

Upcoming calls

Quick actions

Hiring calendar

Jobs & calls

Job workspace

Employee directory

Employee Dispatch

1. Choose the shift

2. Review availability and send primary offers

4. Review crew bookings and responses

5. Build and manage the call sheet

Call sheets

Time & payroll

Client labor estimates

Create client estimate

Rate Table

Departments & positions

Add record